My recent post on lawyers using email discussion lists as gofers has received quite a bit of attention, ironically, on at least one email discussion list. Today, something else popped up that I felt is worth commenting on. (Warning, slight rant ahead.)
A lawyer posted a question to an email discussion list. I replied (to the list and directly to the lawyer), and I received an automatic reply:
Sorry for the auto reply. In an effort to control spam I now allow incoming messages only from senders I have approved beforehand. If you’d like to be added to my list of approved senders, fill out the request form at the link below…
I was a little annoyed. I understand no one wants more spam in their email inbox. (Could I say this spam filter system was spamming me by putting the auto-reply in my inbox?) On the other hand, asking a question and then making me jump through a hoop or two to give you an answer seems a bit, well, off-putting. I quickly calmed down (I went from a 3 to a 2 on the Irritation Scale, so it wasn’t that big a deal) and realized there is an opportunity to share some lessons.
There are ways this type of spam control could backfire. If a judge wanted to email this attorney, could the judge even load the web site provided in the link? Many governmental IT departments blacklist a lot of web sites. If a potential client wanted to contact this attorney, will the potential client feel welcome or like they aren’t good enough to be heard from?
Spam (unsolicited commercial email, if you want to be technical) is a huge problem. Everyone needs some kind of spam filter. The better filters are those that don’t require an emailer to be white-listed. I happen to use Sanebox. Google Mail (the regular and apps for business version) has excellent spam filters. There are add-on software applications that will use databases to assess whether incoming email is spam. None of them require the sender to do anything to make sure her email gets through. Plus, who wants to have to take the time to approve email senders anyway?
I will be the first to admit that I’m becoming a bit of a curmudgeon. But technology is supposed to make our lives easier, not more annoying (yes, it has a long, long way to go in many instances). Making it even a little more difficult for people to communicate with you, in my view, is not worth the convenience on your end. If you’re using one of these “thou must be approved first” systems or services, you might consider looking for a better solution.