For some reason, a thought occurred to me out of nowhere today: a spare tire that has gone flat in the trunk is useless when you need it.
What does this thought have to do with tech and law practice? How about we change a few words:
A backup system that isn’t working properly is useless when you need it.
By now, most businesses (and lawyers) know that you absolutely, positively need a backup system for your computer data. A hard drive failure can be devastating, no matter what field you are in. (I recall as an undergrad working for Notre Dame’s IT department seeing frantic grad students bringing their disks to us, worried that they’d lost their dissertation or thesis. Too often, our inquiry about backups led to blank stares. More than once I worried that some grad student was going to do something rash after we couldn’t recover his or her data.)
Unfortunately, too many are over confident: they think they have backup software running, so they don’t need to worry about data loss. But how can they be so sure? Backup media, to give but one example, can fail—and no one will know until someone tries to restore data from that media. It’s possible that the backup software is malfunctioning and not copying things correctly.
When it comes to computer backups, you have to remember Murphy’s Law: if anything can go wrong, it will. (Arguably, Murphy was an optimist, considering that things often seem to go wrong at the worst possible time.)
You should make it a point to regularly verify that your backup systems are working correctly. How? The easiest way is to use your backup software to restore your data to an extra hard drive, and then spot check the files that you’ve recovered. If files are missing or corrupt, you have a problem. It may be a pain to fix it, but better now than when you’re facing a filing deadline.
And while you’re at it, take a quick poke at your spare tire just to make sure it hasn’t gone flat. 🙂